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to the State Records Commission |
Purpose
The State Records
Commission is established in the Code
of Iowa (Chapter 305) to provide economy and efficiency in the
creation, organization, maintenance, use, preservation and disposition
of records to assure that needless records will not be created or
retained and to assure that valuable
records will be preserved.
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| The Current Records Retention Schedules has a new look. The .pdf file now contains bookmarks. A bookmark to each agency can be found by going to the bookmark icon found on the left hand margin. Record retention schedules authorized for general by any agency (all agency schedules) are also included in the report under the “Agency” bookmark. |
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Commission
Responsibilities
The
State Records Commission, through
the State Archives and Records Program maintains the State of Iowa
Records Management Manual which includes records series retention
and disposition schedules that have been reviewed and adopted by
the State Records Commission. These schedules direct state agencies
in the maintenance and final disposition (permanent preservation
in the State Archives or destruction) of records. Records of state
agencies may not be destroyed unless prior approval of the commission
is obtained of if a records retention schedule in the State Records
Management Manual provides for destruction of the records in question.
The State Records Commission is charged with adopting and disseminating
standards for reproduction and retention of records. The State Records
Commission is also charged with assisting training and instructing
state agencies and their internal records management representatives
in records management techniques.
Agency
Responsibilities
The
head of each agency shall establish and maintain a program for the
economical and efficient management of the records of the agency.
The agency program shall provide for cooperation with the Commission's
administrative support in applying standards, procedures and techniques
to improve management of records, to promote the maintenance and
security of records deemed appropriate for preservation and to facilitate
the segregation and disposal of records of temporary value and to
provide for compliance with the rules adopted by the Commission.
Each agency is to appoint a records officer to coordinate application
of the state's records program in the agency.
Commission
Services
Records
Retention and Disposition Schedule Development; State Records Center;
State Archives; Training.
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